Monthly Bookkeeping
Transactions categorised, accounts reconciled and your general ledger closed on a fixed schedule so you always know where the business stands.
Bookkeeping detailsBookkeeping firm · Albany, New York
Clean books, filed on time, every single month.
Quillbook Office is an independent bookkeeping practice run by Elizabeth Miller. We take month-end off your desk — reconciliations, payroll records, sales tax schedules and a financial report you can actually read — for one predictable monthly fee.
- ✓ Books closed and delivered by the 10th business day
- ✓ Fixed monthly pricing — no hourly surprises, no lock-in contract
- ✓ One named bookkeeper on your account, reachable by phone
- ✓ Cloud accounting setup, clean-up and catch-up work included
Trusted by 180+ owner-operated businesses across the United States since 2016.
On-time close rate99.2%
Everyday work we handle for our clients
Bank & card reconciliationAccounts payable
Accounts receivablePayroll records
Sales tax schedules1099 preparation
Month-end closeCash-flow forecasting
CPA hand-off packages
What we do
Six services that cover the whole back office
Most clients start with monthly bookkeeping and add the rest as the business grows. Everything is delivered from our office in Albany — nothing is outsourced overseas.
Payroll Administration
Pay runs prepared, timesheets checked, contractor payments logged and payroll journals posted to your ledger without you chasing anyone.
Payroll detailsFinancial Reporting
A monthly P&L, balance sheet, cash-flow summary and a short written note explaining what changed — in plain English, not accounting jargon.
Reporting detailsCatch-Up & Clean-Up
Behind by six months or three years? We rebuild the ledger, resolve the mismatches and document every adjustment we make along the way.
Catch-up workSales Tax & 1099 Support
Filing calendars, taxable-sales schedules, nexus tracking notes and year-end 1099-NEC preparation, ready for your filing agent or CPA.
Compliance supportController Advisory
Quarterly working sessions on margins, pricing, staffing cost and cash runway for owners who want a second set of eyes on the numbers.
Advisory details180+Businesses served since 2016
9 yrsAverage client relationship 4.1 years
10Business days to month-end close
4.9Average client review score
Why owners switch to us
You should not have to guess what your business earned last month
Most of the businesses that call us are not in trouble. They are simply tired of a shoebox of receipts, a spreadsheet nobody trusts and an accountant who only appears in April. We fix that with a boring, repeatable routine.
A named person, not a ticket queue
You get one bookkeeper and a direct phone line. Elizabeth reviews every client file before it is delivered.
Documented, audit-ready work
Every adjustment carries a note explaining what was changed and why, so your CPA never has to reverse-engineer the ledger.
Fixed fee, cancel any time
Monthly plans are agreed in writing in advance. There is no annual contract and no cancellation penalty.
How it works
From first call to your first closed month
Onboarding takes about two weeks for a typical business with two bank accounts and one payroll schedule.
1. Discovery call
Thirty minutes on the phone. We look at your current setup, your volume and your deadlines — and tell you honestly if we are the right fit.
2. Written quote
A fixed monthly price with a scope list, sent within two business days. Nothing starts until you approve it in writing.
3. Onboarding
Read-only bank feeds, chart of accounts review, opening balances agreed and any historic clean-up scheduled.
4. Monthly rhythm
Close by the 10th business day, report pack delivered, and a short call whenever you want to talk it through.
Industries
We know these businesses well
Nine years of month-ends teaches you where each trade hides its problems. These are the sectors we work with most.
Retail & hospitality
Daily sales imports, tip and gratuity handling, inventory adjustments and multi-location reporting for cafes, bakeries and independent shops.
See how we help
Professional services
Project profitability, retainer tracking, contractor payments and WIP schedules for agencies, consultancies and legal practices.
See how we help
Trades & construction
Job costing, subcontractor 1099s, progress billing and retainage tracking for contractors, electricians and specialty trades.
See how we helpClient feedback
What our clients say
★★★★★“We were fourteen months behind when we called. Quillbook rebuilt two years of records, found $9,400 of duplicated vendor payments and had us current before the next quarter.”
DRDaniel R.Owner, HVAC contractor — Schenectady, NY
★★★★★“The monthly note that comes with the reports is the part I actually read. Three short paragraphs telling me what moved and what to watch. Nobody did that for us before.”
MCMaria C.Co-founder, design studio — Boston, MA
★★★★★“Our CPA said it was the cleanest hand-off file she had received all year. Tax season went from two stressful weeks to two emails.”
JPJerome P.Managing partner, staffing agency — Albany, NY
Common questions
Answers before you call
How much does monthly bookkeeping cost?
Plans start at $325 per month for businesses with up to 150 monthly transactions and one bank account. Full pricing, including what is inside each tier, is published on our pricing page.
Do you work with businesses outside New York?
Yes. Roughly two thirds of our clients are outside New York State. Everything we do works remotely by secure document exchange and scheduled calls.
Are you a CPA firm?
No. Quillbook Office LLC provides bookkeeping and financial administration. We prepare the records and reporting your CPA or enrolled agent needs, and we are happy to work alongside them. We do not file returns, perform audits or give legal advice.
What accounting software do you use?
We work in the major cloud accounting platforms our clients already use. If you have no system yet, we will recommend one during onboarding and set it up as part of the first month.
How is my data kept safe?
Bank feeds are read-only, documents move through an encrypted client portal, access is limited to the staff assigned to your account, and every user has multi-factor authentication. Details are in our Privacy Policy.
Ready to hand off the books?
Book a free 30-minute discovery call with Elizabeth Miller. We will review your current setup, tell you honestly whether we are a good fit, and send a written quote within two business days.