Service
Payroll administration
We handle the preparation, checking and record-keeping around your pay runs so employees are paid correctly and the ledger reflects it properly.
Payroll goes wrong quietly
An overtime rate applied to the wrong week, a benefit deduction that stopped, a contractor who never returned a W-9. None of it shows up until somebody complains or a notice arrives. Our job is to catch it in the checking pass, before the run is submitted.
- Timesheets collected, reviewed against schedules and approved
- Rate, overtime, bonus and commission checks before submission
- Benefit, retirement and garnishment deductions verified each cycle
- PTO accrual and usage tracked and reported to you monthly
- Payroll journals posted and payroll clearing accounts reconciled
- New hire and termination paperwork logged in the employee file
Contractors and 1099s
Half of the payroll problems we inherit are actually contractor problems.
W-9 collection
We chase and store a current W-9 for every vendor before the first payment, not in the last week of January.
Payment tracking
Contractor payments are tagged all year, so the reportable total is already correct when the deadline arrives.
Year-end preparation
A checked 1099-NEC data file with recipient details, ready for your filing agent or CPA in the first week of January.
What we do not do
We are not a licensed payroll tax filing agent and we do not act as employer of record. Payroll tax deposits and quarterly returns are submitted by your payroll provider or your CPA. We prepare, check, reconcile and document — and we coordinate directly with whoever files, so nothing sits in the gap between two parties.
Pricing
Payroll administration is $95 per pay run for up to 10 employees, plus $6 per additional employee. It is included at no extra cost inside the Growth and Controller plans on our pricing page.
Ready to hand off the books?
Book a free 30-minute discovery call with Elizabeth Miller. We will review your current setup, tell you honestly whether we are a good fit, and send a written quote within two business days.